Code of Conduct

Harassment

EWAF is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, or other features that may be possible sources of harassment. We do not tolerate harassment of conference participants in any form. Sexual language and imagery are not appropriate for any conference venue, including talks. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes, but is not limited to:

• Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion.

• Sexual images in public spaces

• Deliberate intimidation, stalking, or following 

• Harassing photography or recording

• Sustained disruption of talks or other events

• Inappropriate physical contact

• Unwelcome sexual attention

• Advocating for, or encouraging, any of the above behavior

Enforcement

Participants asked to stop any harassing behavior are expected to comply immediately.

If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference with no refund.

Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.

We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!

Reporting

If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other code of conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.

You can make a report either personally or anonymously.

Anonymous Report

You can make an anonymous report.

We can't follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.

Personal Report

You can make a personal report by contacting one of the organizers or e-mailing the code of conduct support team.

When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other organizers to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it as respectfully as possible, and you can bring someone to support you. You won't be asked to confront anyone and we won't tell anyone who you are.

Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you such that you feel safe for the duration of the event. We value your attendance.

Contact Details for Incidents and Emergencies

In case of an emergency, use the following contact details:

• • Netherlands emergency phone number:: call 112

  • TU/e emergency phone number: call +31 40 247 22 22

In case of a non-emergency incident, use the following contact details:

• • EWAF organization: coc-support@ewaf.org

  • TU/e campus security: call +31 40 247 2020

  • The Netherlands Police: see this page.

This anti-harassment policy is based on the example policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers.